Take it easy: Gmail search and archiving
08 August 2008 · 3 comments
Some days I feel as though I’m well behind the curve. Today is one of those days. I’ve been using Gmail for probably a year now as my main email channel. I also surprised myself by preferring the web interface. I seldom read emails directly in the Inbox. Most emails are filtered to their own [...]
Some days I feel as though I’m well behind the curve. Today is one of those days.
I’ve been using Gmail for probably a year now as my main email channel. I also surprised myself by preferring the web interface.
I seldom read emails directly in the Inbox. Most emails are filtered to their own labels – especially those from mailing lists, and then I tend to read emails listed in a specific search that locates unread emails that don’t have a certain set of labels.
Gmail Archive button.
Now, if you read an email directly in the Inbox there’s a nice big Archive button for any you want to keep. If you read them from a search instead, there’s no Archive button. I know there are some keystrokes available for archiving, but I don’t recall them, and they don’t always suit how I’m reading my mail anyway.
Gmail archive menu item
So, until today I’ve been tediously clicking on the More Actions menu and choosing Archive.
Gmail remove label
But today the bulb went on: Inbox is only a label. Remove the Inbox label and the message is archived. And there’s a nice, easy way to remove labels, right at the top of each message. Duh.
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{ 3 comments… read them below or add one }
Nice tip, but once you get used to the keyboard shortcuts it becomes a breeze. Here’s my most used keyboard shortcuts:
Archive a message = e
Reply to a message = r
Reply to All to a message = a
Forward a message = f
(You can also do + r to reply to a mail in a new window, +a, and + f also opens a new window)
And if you type the ? character, you get a nifty pop up with the keyboard shortcuts.
damn – my comment didn’t come out properly… I meant to say “shift” + r to reply in a new window.
Thanks for that Stuart. I am usually a keyboard shortcut kind of girl…
The ? shortcut is a gem. For some reason I had previously only found the keyboard shortcuts list by a long, convoluted search.
I also use Mark Unread a whole lot – that’s Shift U.
Fabulous!
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