Phew! I’ve been totally preoccupied for 20 days since mid-August with a huge writing contract. I’ve just sent away the final document for checking: 11,000 words and 39 pages, including a dozen tables and graphs. We still have some minor formatting to sort out but it’s an enormous relief!
It’s left me with a new respect (and some frustration) for Microsoft Word. Word persistsed in changing some of my bulleted and numbered lists for reasons only the programmers could know and in ways which made no sense. However it was most helpful to be able to use the Document Map and Outline views for navigating and establishing a clear structure.
The ability to open a second window / view of the same document was also invaluable. When you want to move a sentence from the end to the middle it’s easy when you can see both parts of the document at the same time in two separate windows. Then you can simply cut and paste from one window to the next.
Having set the grammar of the document to formal it was helpful having the passive phrases underlined in green and the typos underlined in red were very handy given my poor typing skills. However while you can add a particular spelling to the dictionary it seems you can’t do the same for grammar. Word persisted in underlining in green a particular phrase we were using a dozen times per page. The phrase was correct, it’s just that Word didn’t like it.
There was an interesting point between one draft and the next when Word decided to switch on Tracking Changes. This wasn’t a feature we wanted to use and at first I was mystified why I was unable to delete a paragraph. Eventually though I found the off-switch and all was well again.
Along the way I discovered this interesting page: MS Word to web page. The goal of this tutorial is to provide the steps toward creating a well-designed, visually interesting, web-based syllabus entirely within MS Word.